BISHAMPTON AND THROCKMORTON PARISH COUNCIL

Minutes of the Meeting of the Council held on Monday 12th December 2005 at the Villages Hall, Bishampton

Members and Officers present: Mr E Carter (Chairman), Mr E Beever (from 9.00pm), Mr E Chadwick, Mrs B Lammas, Mr C Tucker (from 8.05pm), Mrs A Boocock (Clerk)

Mrs E Tucker (County Councillor) was also present.

Also present were Mr D Baldwin, Chairman of the Village Hall Committee, and Mr E Morris, Secretary of the Village Hall Committee.

The meeting opened at 7.40pm.

05.11.01 Apologies for absence
Apologies were received and accepted from Cllr Gilligan who had work commitments; Cllr Argyle who was attending another meeting, and Cllr Cheetham who had other commitments. Cllr Hall was unable to attend due to family commitments.

05.11.02 Declarations of interest
Cllr Carter declared a prejudicial interest in Item 7 – Bishampton play area.

05.11.03 Minutes of the meeting held on Monday 7th November 2005
The minutes of this meeting could not be signed as council members who were in attendance on 7th November were not present at this meeting. The signing of the minutes would be deferred to the next meeting.

05.11.04 Finance

05.11.04.1 Cash Reconciliation
The cash reconciliation sheet was passed to councillors and the Clerk confirmed that the balance in the current account was £8,802.23. The amount in the deposit account was £19,334.01. The Clerk would send an electronic copy of the cash reconciliation sheet to the Chairman for the website. AEB

05.11.04.2 Approval of payments
The following payments were approved:-

05.11.05 Budget for 2006/2007
The precept form needs to be with Wychavon by 13th January 2006 and therefore the budget will be deferred until the next meeting on 9th January 2006.

05.11.06 Planning Applications

05.11.06.1 W/05/02034/PP and W/05/02035/LB – Mr K Bull, The Cobblers, Main Street, Bishampton, WR10 2NL.
Demolition of existing outbuildings and replacement with new annexe to provide carport, additional bedroom, en-suite and utility. The Councillors were concerned about the size of the building required and the fact that it was to be detached from the main building. The large development is out of proportion to the main building which may lead to over-development of the site.

05.11.06.2 W/05/02063/PP – Mr P Plant, Dean Lodge Farm, Seaford Lane, Naunton Beauchamp, WR10 2LN.
Single storey extension to form garden room. The Councillors stated that our original request following the original planning application had not been carried out and therefore they upheld their original argument.

The Council then came out of session at 7.55pm to enable Mr Baldwin and Mr Morris to address the meeting in respect of the play area. Cllr Carter has a prejudicial interest in this item.

Cllr C Tucker arrived at 8.50pm.

Mr Baldwin and Mr Morris were thanked for their presentation to councillors and they left the meeting.

The council went back into session at 8.15pm.

05.11.03 Approval of minutes – amendment required to 7th November 2005
Cllr C Tucker advised that a declaration of his prejudicial interest in Item 11 on the November minutes had not been detailed – these will require amendment. EC/AEB

In order for Cllr Liz Tucker to leave the meeting, Item 13 was brought forward.

05.11.13 Councillor’s report (Mrs L Tucker – District Councillor)
Cllr Liz Tucker reported that there had been a useful Hill and Moor Liaison Group meeting.
There had been a fire at the tip due to a hot load being brought in - she explained how it was handled and advised there would be a risk assessment report provided at the next meeting. With regard to the access road there was agreement required from management to build it but road closure would be required for George Lane to prevent tipping. This could be time-consuming.

National budget settlement will be tight for the County Council. The Area Forum would be on the 11th January at Pershore Civic Centre at 7pm – the agenda was still being created. Young peoples’ issues and the budget were being discussed.

There would be a local area agreement on road maintenance to improve public perception. At Pinvin crossroads the traffic flow was being considered.

The recent fire in Wyre Piddle closed the road and traffic entered and left the village via the ‘closed’ exit.

Cllr Liz Tucker was thanked for her attendance and she left the meeting at 8.30pm.

05.11.05.3 W/05/02076/LUE – Mr RML Burt – Rotherdale Farm Cottage, Long Lane, Tilesford, WR10
Certificate for conversion and extension to form habitable dwelling. There was no objection provided it was for agricultural use.

05.11.05.4 W/05/02109/PP – Mr and Mrs A Hickman, Little Orchard, Main Street, Bishampton, WR10 2NL
Erection of two-storey rear extension. There were no objections and the councillors agreed with Mr Pearce’s comments.

05.11.05.5
The application by Andys Loos would be deferred to the planning committee following receipt of the traffic movement report.

05.11.06 Parish Plan – Ordnance Survey approval – cheque required.
Cllr Carter advised that the Parish Plan requires maps and these can be obtained from Ordnance Survey. An annual licence is required by the Parish Council at a cost of £47.50 per annum. This was approved. AEB

05.11.07 Bishampton Play Area

05.11.05.7.1 Approval of revised drawing
There were no revised drawings to be considered.

Cllr Carter left the room before the discussion of the next item took place.

05.11.05.7.2 Discussion regarding funding of the project
The discussion was chaired by Cllr Chadwick. A further £4000 was required and a contingency was required for this. A further £1000 should be put in the grant fund. Cllr Lammas proposed and Cllr Charles Tucker seconded.

Cllr Beever arrived at 9.00pm.

Cllr Chadwick explained the situation regarding the VAT letter to Cllr Beever. It was also discussed regarding the problem of paying money to the Parish Council as we are a government body. The grant money has not been requested by the Parish Council, but by the Playground Committee via the Village Hall Trust who are not liable for VAT. It is necessary to ensure that the Parish Council can have the money and also can claim the VAT back correctly.

A letter to Severn Waste from the Village Hall Committee playground Group will be required for satisfactory evidence that the Parish Council can have the grant.

The VAT letter is to be overseen by Cllr Beever and he will contact Mr Everatt for further information. Mr Baldwin would check to ensure that the grant money can come through our books.

05.11.08 Throckmorton Parish Room – update
The transfer has been completed for the land for the car park – executed a deed of variation to the transfer. Exchanged conditional contract with the Scouts and the Village Charity can withdraw if absolute title is not received by 27th January 2006. Contracts were exchanged on 30th November 2005.

05.11.09 Consider any response to the Inspector’s report on the Wychavon District Plan
The Inspector has not supported the building issues required. A letter was required to the Inspector to state we did not wish to support the proposals, also to reinforce the view of 6.11.23. EC/AEB

05.11.13 Councillors’ Report and Items for future agenda
In view of the time progressing the meeting, other items were deferred until the next meeting. It was mentioned that in respect of the budget details, the money allocated for the Parish Plan and the Throckmorton Parish Room had not been passed over. The Clerk would check the previous minutes, regarding the amount due to the Throckmorton Charity. AEB

05.11.14 Date of Next Meeting
The next meeting would be held on Monday 9th January 2006 and would incorporate the budget/precept details.

As there was no further business, the meeting closed at 10.00pm.

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Chairman Date

Notes on Play Area Proposal conducted out of session

Mr Baldwin advised that under the constitution the Parish Council are responsible for the site. The planning consent is subject to a few conditions that can be met, and £37,500 of the funding is secure. The project should be completed in Spring 2006 and the order is required by Sutcliffes by the end of the year to secure the price. A further grant from the Parish Council of £4000 is required so that the order can be placed. Mr Baldwin advised the places from where the grant money had been secured, namely

It was discussed that a contingency fund would be required for the £4000 – this would be considered later on the agenda.

A further item, which was not previously on the agenda, was also brought up by Mr Baldwin, namely a query regarding the VAT issue. He produced a letter of authority from a VAT specialise who had advised Mr Baldwin that the VAT could be claimed back after the work had been carried out.

Councillors mentioned that the funders may object to the transfer of monies to the Parish Council and some monies may not be granted. This would need to be discussed further.