BISHAMPTON AND THROCKMORTON PARISH COUNCIL
Minutes of the Meeting of the Council held on Monday 13th March 2006 at the Villages Hall, Bishampton
Members and Officers present: Ms T.Gilligan (Chairman), Mr E.Chadwick, Mr C.Tucker (7.47‑8.04pm), Mr D.Cheetham, Mrs B.Lammas, Mr M.Argyle (7.34-8.14pm), Mr E.Beever (from 7.49pm), Mr E.D.Carter (Acting Clerk)
The meeting opened at 7.32pm
06.04.01 Apologies for absence
There were no apologies for absence.
06.04.02 Declarations of interest
Cllr Cheetham declared a
prejudicial interest in item 06.04.08.01 planning application W/06/00222/PN.
Cllr
Chadwick declared a prejudicial interest in item 06.04.08.02 planning application
W/06/00353/PN.
06.04.03 Appointment of clerk
Cllr Gilligan reported that no
appointment had been made at the recent interviews. Cllr Carter agreed to operate
as an unsalaried “Acting Clerk” whilst
remaining as a councillor. This was proposed by Cllr Gilligan, seconded by
Cllr Lammas and unanimously agreed.
06.04.04 Resignation of Chairman
Cllr Carter read out a letter
of resignation as Chairman which was accepted.
06.04.05 Election of Chairman and Vice-chairman
Cllr Carter
proposed Cllr Gilligan as Chairman. This was seconded by Cllr Cheetham and
unanimously agreed.
Cllr Gilligan signed the acceptance of office.
Cllr Carter proposed Cllr Argyle
as Vice-chairman which was seconded by Cllr Gilligan and unanimously agreed.
06.04.06 To approve the minutes of the meeting 20th February
2006
These were approved and signed.
06.04.07 Finance
A letter instructing the bank to give access
to Cllr Carter as acting clerk to receive accounts and transfer monies between
current and deposit accounts was signed by the three account signatories, Cllrs
Argyle, Lammas and Chadwick.
06.04.07.01 Approval of cash reconciliation
This was approved although noted that the last entry of interest paid to the deposit account had not been included as a bank statement had not been received in time for the meeting.06.04.07.02 The following invoices were approved for payment
- Limebridge Rural Services £329
- Mrs Anne Boocock (Feb salary) £287.58
- Severn Trent (Parish Room water) £33.67
- Orchid Business Services (audit) £90
- Ordnance Survey (Repro. License) £47.50
- Local Council Review subscription £14
An invoice has been received from NPower for the Throckmorton Parish Room electricity supply but, as this and the previous readings were estimates, Cllr Tucker was asked to provide an accurate reading before payment was made. CT
Cllr Beever joined the meeting
As Cllrs Tucker and Argyle had other engagements and needed to leave the meeting shortly item 06.04.17 was considered next.
Cllr Tucker left the meeting
06.04.07.03 Report from the Internal Audit
The clerk read out the report received from the Internal Auditor. It was noted that there was an outstanding VAT reclaim and the clerk would deal. EDC06.04.07.04 Revised financial controls
The clerk proposed that the Financial Regulations be amended to include a requirement that cheque signatories also initial the invoice for which the cheque was being drawn. He also requested that a formal check of the accounting records was made by two of the three cheque signatories roughly every 3 months and there comments minuted at a council meeting.06.04.07.05 Approval of Limebridge Mowing Contract
Issues remained over the areas to be cut in respect of the Bishampton verges. The Clerk would clarify the matter with Limebridge and Cllrs Carter and Gilligan would make a decision on any minor revisions to the quote. TG, EDC
Cllr Argyle left the meeting
06.04.08 Planning
06.04.08.01 The following planning applications were considered
Cllr Cheetham left the room
Cllr Cheetham rejoined to the meeting
Cllr Chadwick left the
room
Cllr Chadwick rejoined the meeting
06.04.08.02 The following reports on planning decisions were received
06.04.08.03 The following late planning application was considered
- AB/06/00360/AB Mr & Mrs R.F.Tarver, Hayes Farm, Hill Furze Road, Bishampton, WR10 2LZ
Erection of steel portal framed building.
There were no comments.
06.04.09 Arrangements for the Annual Parish Meetings
The Bishampton
Annual Parish Meeting will be held at 8.00pm on Monday 15th May
in the Villages Hall and the Throckmorton Annual Parish Meeting at 8.00pm on
Tuesday 16th May in the chapelry if permitted.
There would be no special arrangements
for the meeting but the clerk would request contributions from the usual groups.
EDC
06.04.10 Approval of revised hire terms for the Villages Hall
These were approved and the clerk will sign acceptance. EDC
06.04.11 Completion of the “Open Space & Needs
Assessment”
This
was discussed and it was agreed that the clerk should complete the audit forms
also pointing out that the area indicated around the Villages Hall, Bishampton
was incorrectly shown. EDC
06.04.12 Resignation of the Bishampton/Throckmorton Parish
Path Warden
The resignation of Mr Peter Averis was noted. The clerk would draft
a letter of thanks and ask for any volunteers for the position by placing notices
on the notice boards and in the parish newsletter. Cllr Chadwick would also
discuss and seek any volunteer from the ROWAG EC, EDC
06.04.13 Response to police re-structuring proposals
The council
agreed to support the West Mercia force in their desire to remain independent
and the clerk would write to Peter Luff MP and Mr David Brierley, Director
to the Authority. EDC
06.04.14 Progress on the Parish Plan
It was agreed that this
needs a final push by all councillors to ensure completion. In order to be
incorporated in Wychavon District Council’s future Local
Development Scheme the plan needs to be submitted after March but must incorporate
a sustainability appraisal. A working session would be required to achieve
this.
It seems that printing costs will be under £1000 based on a quote of £650
per 500 books from Evesham Printers for the plan in its current format. The
clerk will check on monies owed to Mr Eric Charlwood for his services in compiling
the data analysis. EDC
Cllr Gilligan will contact Ms Kay Wilson in respect
of needs for any further monies and any suggestions to enlist professional
assistance to enable completion. Any future bids for money need to be made
before the end of March. TG
06.04.15 Councillor responsibilities
This was deferred until
the AGM when it was hoped more councillors would be present.
06.04.16 Dog Fouling
In response to increased complaints a notice
was approved for use on notice boards and in the parish newsletter. This should
also include information about whom to contact at Wychavon District Council
in respect of this problems. EDC
06.04.17 Councillors Reports
06.04.17.01 Throckmorton Parish Room
Cllr Tucker reported that the Scout Association had now been given absolute title to the land on which the Parish Room stands by Land Registry. He anticipated that the sale would now be completed within a three or four weeks.
He also reported that pipes had frozen in the recent cold spell but that there seemed little point in repairing the problem as the building would be demolished within a few weeks.06.04.17.02 Apple Tree in Villages Hall Amenity Area
Cllr Argyle reported that a discussion with Mr John Edgely had suggested that the base may be rotten which would necessitate removal of the tree. Cllr Argyle said there was no immediate danger and he would investigate the matter further to establish the extent of the problem. In the meantime the tree was suffering from an infestation of ivy and Cllr Argyle would cut this away to prevent further growth. MA06.04.17.03 Report from County Councillor Mrs E.Tucker
The clerk read a report received by email from Cllr E.Tucker in which she reported that Worcestershire County Council had approved to centralise all Highways Partnership Units and that in the approved budget they had cut £1.4M pounds from the Road Maintenance budget.
She reminded the council that the next Hill & Moor Landfill Liaison Meeting was on Wed 22nd March at 7.00pm. Cllr Argyle reported that he would not be able to attend and the clerk was asked to contact the parish representative Mr S.Wibberley to advise him of the time and date. EDC
06.04.18 Date of Next Meeting
This was set for April 3rd 2006
at 7.30pm in the Villages Hall, Bishampton
As there was no further business, the meeting closed at 9.23pm.
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Chairman Date
Acting Clerk Eric Carter