BISHAMPTON AND THROCKMORTON PARISH COUNCIL
Minutes of the Annual Parish Council held on Monday 11th May 2009 at theVillages Hall Bishampton
Members and Officers present: Mr D Cheetham, Mr C Tucker, Mr J Mills, Mr J Morrison,, Mr G Day and Mrs C Morris (Clerk).
In attendance: Cllr Liz Tucker (WDC, WCC).
The meeting opened at 9.05pm (following the Annual Parish Meeting).
ADMIN
1. Election of Chairman
and signing of the declaration of office
Cllr Cheetham was unanimously re-elected as chairman and signed the declaration.
2. Election of Vice
Chairman
Cllr Tucker was unanimously re-elected as vice chairman.
3. To receive apologies
and to approve the reason for absence
Cllr Baldwin was on holiday and his apologies were noted and accepted. Cllr
Argyle and Beever had to leave for other appointments before the meeting began.
4. To record: a)
Declarations of Interest (Personal & Prejudicial) and b) Any changes to
be notified to the Register of Interest and Gifts & Hospitability
There were none
5. To note the council’s
Standing Orders and consider a review at the next meeting
Deferred
6. To note the Code
of Conduct
Deferred
7. To consider the
council’s Scheme of Delegation and councillor Areas of Responsibility
Deferred
8. To review the
council’s Financial Regulations, Risk Assessment and Insurance Requirements
Deferred
9. To nominate councillors
to represent the parish on Outside Bodies
Deferred
10. To approve the
minutes of the Parish Council Meeting held on April 6th 2009
The Minutes from the
council meeting on April 6th were signed as a true record of proceedings.
11. To consider
the co-option process for the council’s vacant seat
No candidates had come
forward for election to it was agreed to advertise the position with a view
to co-opting a member in June. Action Clerk
NEW ITEMS
12. To consider
a financial donation towards research into the Lenches wind farm plan
Deferred
13. To consider
any action necessary to improve drainage at the Moat Farm Lane Nature Reserve
or any other flooding/drainage issues
There were no new developments.
Cllr Cheetham and Argyle would continue liaising with the district council.
Wychavon had sent through information on parish flood action generally, which
had been circulated, and the application for the new grant for flood action
had been sent in.
Mr Arthur Redman had been asked to supply a quote to investigate the blockage
of, and improve, the drainage pipes running from Main Street (near the shop)
to Stanton Fields.
14. To consider
a mowing grant for Bishampton Church
The council unanimously
agreed to pay the church another £750 grant - approx half the annual costs
of churchyard mowing.
REGULAR ITEMS
15. Finance
15.1. To note any receipts
The £8,750 precept, part 1, had been received and banked.15.2. To approve the statement of cash reconciliation for April 2009 and the annual statement of accounts
The statement showed that during April, the council had received £8750 in its current account and spent £874.48, leaving a total of £22,201.54 at the end of the month. The savings account gained £1.93 in interest, which brought its total to £22,722.96. This meant that at the end of April, the council’s total cash assets stood at £44,924.50.15.3. To approve outstanding invoices for payment
The following invoices were approved for payment:
- 1211 GBD mowing £356.55
- 1212 CALC subs £336.59
- 1213 Throck charity hall hire £ 20.00
- 1215 Rospa Play inspection £155.25
TOTAL: £868.39
15.4. To approve claims for expenses/overtime
Clerk’s expenses of £18.54 (£12.54 safety tape/ £6 mileage) were approved.15.5. To consider any end of year/audit issues
None
BREAK FOR CHEQUE SIGNING
16. Planning
16.1. Council’s response to planning applications between meetings
None16.2. Current planning applications
The following planning application was received after the agenda was prepared so was dealt with under delegated powers:
- W/09/00902/CU – Churchfields, Church Lane. Change of use of agricultural land to domestic cartilage and areplacement sore for purposes of domestic and agricultural use in connection with Churchfields (retrospective)
The council had no objection.16.3. Reports on planning decisions
None.
17. Play Areas
17.1. To consider any matters relating to the parish play areas/village hall grounds: Rospa Inspection/ notices/safety procedure
Councillors were pleased to note the new ROSPA report, which said: “Excellent new facility, considerable resources and work have been put into the new playground which has resulted in a much higher standard of provision.
The Parish Council should be complimented on their pro-active approach to play provision. Two excellent sites.”
Some minor attention was noted – Cllr Cheetham to liaise with Cllr Baldwin.
18. Footpaths: To consider
footpath issues and spending of the footpath grant
It was noted that Mr
Gordon Kingston had been formally appointed footpath warden and the council
welcomed him to his new post.
It was agreed that the clerk should write to thank Mr Averis, the outgoing warden,
for all his hard work over the years. Action Clerk
19. To consider
any parish Lengthsman issues/jobs
The resignation of the Lengthsman, Dean Gibson, was noted. The council thanked
him for all his work. It was agreed that the clerk should ask the Hill &
Moor lengthsman if he would consider the job – also to check to make sure
the job did not have to be advertised. Action
Clerk
20. To consider
any newsletter/website issues
None
UPDATES
21. To consider any matters regarding ongoing issues
REPORTS/CORRESPONDENCE
22. PACT news
No news
23. CALC/ training
matters
No updates.
24. County and district
councillor report
No updates.
25. To receive reports
from councillors and items for future agendas.
None
26. To consider any further items of correspondence.
27. To affirm the
dates of the next meeting of the Parish Council
It was agreed that
the next meeting should be held on June 1st and that this should also be the
date for the Throckmorton Parish Meeting.
The meeting closed at 9.45pm
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Chairman Date
Clerk to the Council Mrs C. Morris